In General

We want to keep things as interactive as possible.

Posters will be presented in person in a video chat in the gather.town poster hall. Therefore, make sure that your internet connection is stable (connect by cable, not wireless!).

To view a poster, just walk up to it. You will see a preview of the title. Press ‘x’ to view the poster in full.

Everybody in the lighter shaded 5 × 5 tile private space in front of the poster will connect with you via video chat. People outside this area cannot hear you. (Posters will, however, be accessible to persons standing one row below or above your video chat area.)

During presentations, you can use a pointer. When the pointer tool on the right-hand side has been activated, everybody can click on the poster to make a transient red circle appear.

To leave the full poster view, click the ‘x’ button at the top right or simply press ‘x’ on your keyboard.

The Poster Sessions

There will be two poster sessions (Thu, June 3, 16-18 h and Fri, June 4, 10-12 h) during which all posters will be on display.

Poster presenters are asked to be available near their posters during the whole Thursday session. This is also the session during which the members of the poster prize jury will be making their round.

On Friday, the poster blitz session and the poster prize awards will take place in parallel to the poster session. It is possible to follow the poster blitz and awards in zoom (switch video off) while keeping an eye open for visitors to one’s own poster in gather.town.

Preparation of the Posters

The poster will be presented as one image file, which must be in .png, .jpg, or .webp format and may not be larger than 3MB.

The image must be at least 1000px (preferably 3000px) wide and at least 600px (e.g. 4242px for standard DIN format proportions) high. It is advisable for it to be higher than wide (portrait format). Do not use a transparent background.

The poster will appear in full screen width. Please try to design your poster so that all its contents are readable and discernible without the need to zoom in: Make sure that every detail is readable when the image is presented in full screen width.

Remember that the file must not be larger than max. 3MB!

If you create your Poster in PowerPoint

Unfortunately, PowerPoint has no way to control image size when exporting .jpg/.png images. Therefore, you need to adapt your slide size:

  1. Select Design > Slide Size > Custom Slide Size …
  1. Change to: Custom Slide size with Width 31 cm and an appropriate Height (e.g. 42.3 cm for standard DIN format) > OK
  1. Select “Ensure Fit”
  2. Select File > Save As > Save as type: PNG Portable Network Graphics Format (*.png)
  3. Check if the file size is below 3MB. If it’s too large, repeat with reduced width.
  4. Open the new file and check whether all is readable if presented at full screen width.

Upload Your Poster

Finally, upload your poster in ConfTool by Monday, 31st May.

  1. Log into https://www.conftool.org/pug2021.
  2. Click “Your Submissions”
  3. Select “Final Upload”
  1. At the bottom of the page, select “Choose a file …” and then “Upload File(s) and Save Data”.